Regulations of the AGRAFA 2024 International Review of Student Design
Article 1
GENERAL PROVISIONS
1. These Regulations of the “AGRAFA 2024 International Review of Student Design” define the terms and conditions of “AGRAFA 2024” review, hereinafter referred to as “the Review”.
2. The organiser of the Review is the Academy of Fine Arts and Design in Katowice, ul. Raciborska 37, 40-074 Katowice, hereinafter referred to as “the Organiser”.
Article 2
PURPOSE OF THE REVIEW
The purpose of the Review is to reward, distinguish and promote young designers and graduates who represent different environments, including scientific, business, and socially engaged, as well as interdisciplinary. The Review is an opportunity to express an opinion in the discussion on the development perspectives of contemporary design. Additionally, by presenting subjects and studios, the Review enables comparison of the curricula of different art and design universities. It is also a platform to present diverse research and creative attitudes.
Article 3
REVIEW PARTICIPANTS
Participation in the Review is possible for:
1) students of first-cycle, second-cycle or long-cycle master degree studies (full-time or part-time students of design and/or art);
2) postgraduate certificate students;
3) studios and subjects taught as part of full-time or part-time study programmes of design and/or art at the first-cycle, second-cycle or long-cycle master level studies;
4) persons who graduated no earlier than in 2022.
REVIEW RULES
Article 4
1. The Review is organized periodically.
2. There are two categories of the Review:
1) student project
2) studio/subject
1. Each Participant of the Review in the “student project” category may submit up to 3 original projects, which are concepts or implementations. The works may have been developed as part of the education process, or they may be the student’s private initiative.
2. A studio/subject presents itself in the form of a presentation or video that includes information about the studio and the curriculum, such as: objectives, teaching methods, topics addressed, skills to be acquired by students, achievements, teacher profiles and the learning outcomes in the form of student work examples.
3. Projects that will be selected for the Exhibition must be presented in a physical form, i. e. a 1:1 model, mock-up, prototype, printout (not applicable to digital or multimedia projects).
4. Projects created or implemented before December 2022 shall not be evaluated.
5. Diploma projects are not eligible to be submitted for the Review.
Article 5
1. The evaluation of the projects shall take into account meeting the conditions specified in Article 4 and in particular (considering the dynamically changing needs of the environment):
1) the courage to think outside the box and the willingness to look for solutions to improve the quality of life;
2) caring for people – the target audience/end users;
3) good ideas that prove creativity and open-mindedness – the courage to take up challenges but also openness towards others and sensitivity to the problems around us;
4) the quality of implementation (or feasibility to implement);
5) the quality of the mock-ups, models, print-outs, publications;
6) the ability to adapt to and even anticipate the ever-changing reality.
Article 6
1. Upon submission of the Review work the Participant of the Review declares that they:
1) accept the Regulations of the Review and agree to abide by the rules set forth herein;
2) agree, free of charge, to:
a) the processing of their personal data (name, surname, e-mail address, telephone number),
b) the publication of their image;
3) grant the Academy of Fine Arts and Design in Katowice (with the right to grant further authorisation) non-exclusive free license to use the photographic reproduction of the Review work and/or the Review work, including in the form of a digital file for the purposes and within the scope indicated in these Regulations, including the Consent Clause (Attachment 1 to the Regulations).
4) give their consent, free of charge, for the Review work description to be subjected to necessary processing, adaptation, the addition of titles and subtitles, abbreviation, technical adjustment, elaboration and correction including stylistic, spelling and language corrections, etc. to enable its proper presentation.
2. The Organiser informs that audiovisual and photographic materials may be produced during the Exhibition and used in information/promotional materials prepared by the Academy of Fine Arts and Design in Katowice, or by its order, and/or an entity selected by the Academy, and made available in the media. The material may be publicly exhibited, broadcast, reproduced and made available to the public, in the traditional form – print-outs, as well as in the electronic form, including via the Internet. The disposal of rights indicated in this section is not limited in terms of time or territory.
3. The material sent by the Participants shall be used in information and promotional materials related to the Review, to which the Participant of the Review shall agree, free of charge.
4. Any use/dissemination of the materials/works/files/reproductions specified in this section shall be free of charge.
5. Upon submitting their work for the Review, the Participant declares that they waive the right to withdraw the work from the Review.
Article 7
REVIEW SCHEDULE
1. Stage 1 – from 8 January 2024 to 12 February 2024: the Review Participants shall log in using the online form available at https://panel.agrafa.asp.katowice.pl/. The form allows logged-in Review Participants to edit their applications until 12 February 2024 by 23:59. After 12 February 2024, there shall be no possibility to edit the applications.
2. Stage 2 – until 29 February 2024 – the Review Jury shall announce the list of the projects, out of the submitted applications, which shall be nominated for the international Exhibition, during which the Jury shall select the winners of the main awards. The results shall be published on the Organiser’s website and social media.
3. Stage 3 – the announcement of the results of the Review by the Jury shall take place on 26 April 2024 during the opening of the “AGRAFA 2024” Exhibition.
4. The Review Exhibition at the Rondo Sztuki Gallery of the Academy of Fine Arts and Design in Katowice, Rondo im. gen. Jerzego Ziętka 1, shall run until 21 May 2024.
Article 8
NOMINATION FOR THE EXHIBITION
1. After the announcement of the results of Stage 2, the Organiser shall contact the authors of selected works to provide them with detailed information.
2. The submitted works should include the name and surname of the author and the title of the project.
3. After the Exhibition ends, the works shall be placed in shipping packages. The works should be collected personally or with the use of a courier service (sending a shipping label is required) . The ordered parcel should be collected by the courier at the following address: Academy of Fine Arts and Design in Katowice, ul. Raciborska 50, 40-074 Katowice. The use of shipping centres to post parcels is not permitted.
4. The nominated Review Participants shall send their works, at their own expense, to the following address: Academy of Fine Arts and Design in Katowice, ul. Raciborska 50, 40-074 Katowice, labelling the package: AGRAFA 2024. The works shall not be sent later than by 31 March 2024 (the date of delivery of the works at the indicated address).
5. The Organiser shall not collect the package if the shipment has not been paid by the Participant.
6. The cost of shipment and insurance shall be covered by the Review Participant selected for the Exhibition. The Organiser shall not take responsibility for any damage caused during transport.
7. Only finished designs or prototypes made with due diligence, made of appropriate target or imitation materials, shall be qualified for the Exhibition.
8. The Review works must meet basic technical requirements, including the safety of proper assembly and use. If the work does not meet these requirements, the Organiser shall have the right to refuse to display it during the Exhibition.
9. Works which have been qualified for the Exhibition but are incomplete or damaged on deliver shall not be accepted for the Exhibition.
Article 9
REVIEW WINNERS
1. The winners of the “AGRAFA 2024” Review in the “student project” category shall receive cash prizes.
2. The Organizer reserves the right to award special prizes funded by partners or sponsors of the Review.
3. The Review jury shall grant three main prizes:
In the “student project” category:
1) 1st Prize – gross PLN10,000.00
2) 2nd Prize – gross PLN5,000.00
3) 3rd Prize – gross PLN3,000.00
The Jury reserves the right to distribute the prizes in a different manner.
The studios selected in the Design Studio review will be presented in the Exhibition. The Organiser allows the possibility of awarding additional prizes funded by sponsors upon the recommendation of the Jury.
4. The winners of the Review and Participants whose works are nominated for the Exhibition undertake to make their works (originals or their models) available to the Organiser to be displayed during the Exhibition.
Article 10
REQUIRED DOCUMENTS
1. The content of Attachment 1 to the Regulations is an integral part of the online application form.
2. Review documentation is prepared in accordance with Article 4 and Article 7 of the Review Regulations in connection with Clause 1.
Article 11
TECHNICAL SPECIFICATION OF THE WORKS SUBMITTED VIA THE ONLINE APPLICATION FORM
1. Graphic files
– JPG
· Max 10 photographs
· Resolution 72 dpi
· File size: long dimension max 2500 px, min 1900 px
· File name in the format: Surname_Name_Worktitle
· Max 20 pages
· Max file size 20MB
· Horizontal layout
· Screen quality
· File name in the format: Surname_Name_Worktitle
– External link to the submitted work
*in case of password-protected links please enter the password in the application form. The password may not change until the review is finished. If the password does not work, or is not entered into the online application form, the work shall be disqualified.
2. Videos / animations / digital prototypes:
– External link to the submitted work
*in case of password-protected links please enter the password in the application form. The password may not change until the review is finished. If the password does not work, or is not entered into the online application form, the work shall be disqualified.
FINAL PROVISIONS
Article 12
1. The works submitted for the Review shall be original works of the Participants and shall be free from any legal defects.
2. The Review Participant shall state and represent that:
1) they are fully and solely responsible for the content, and the works submitted and presented (distributed) during the Review;
2) the content, and the works submitted and presented (distributed) during the Review do not violate the rights of third parties, the provisions of these Regulations or generally applicable law.
Article 13
1. The Organiser reserves the right to:
1) change the Review Schedule;
2) publish information about the composition of the Review Jury at a later date, which shall be announced on the Organiser’s website.
2. The Organiser reserves the right to make changes to these Regulations.
3. The Organiser shall not send back the works selected for the Exhibition. The works shall be collected at the expense of the Review Participants, after the Exhibition ends, at a time agreed with a representative of the Organiser by e-mail or by phone.
4. The Organiser shall not be responsible for:
1) entrusted works, loss, damage or change of their properties in the event that the works are inadequately secured the Review Participant;
2) damage caused due to the provision of incorrect or outdated data by the Review Participant;
3) infringement of third party copyrights by the Review Participant in connection with their application.
5. The Organiser reserves the right to exclude a Review Participant from the Review if:
1) the work submitted by the Review Participant is inconsistent with the Review Regulations;
2) the submitted work seems to be identical or similar to works that are already known;
3) the submitted work infringes the copyrights of third parties.
6. In the event that none of the works submitted for the Review meets the requirements or expectations of the Organiser, the Organiser shall have the right to end the Review without selecting winners and granting awards.
7. Any disputes between the Participants of the Review and the Organiser shall be settled by the common court competent for the registered office of the Organiser.
8. Questions about the Review may be sent to: review.agrafa@asp.katowice.pl
Attachment no. 1 to the Regulations (the online application form allows identification of applicants who have confirmed accepting the Review terms and conditions)
CONSENT CLAUSE FOR PERSONS PARTICIPATING IN THE REVIEW
AGRAFA 2024 International Review of Student Design
organised by the Academy of Fine Arts and Design in Katowice.
1) I agree to the processing of my personal data contained in the application form and the forms submitted for the purposes indicated in the Review Regulations.
2) I acknowledge that participation in the competition involves the requirement to disclose my data to the organiser: the Academy of Fine Arts and Design in Katowice.
3) I acknowledge that the documents submitted, referred to in section 1, will be destroyed after 6 months if I do not take part in the review, provided that the retention of such data is not required under section 1: the review organiser’s obligation to retain information necessary to document the correctness of the competition procedures.
4) By giving my consent in the online registration form, I declare that I am familiar with the rights set forth in Articles 15-22, 34, 77 and 82 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).
5) By submitting works to the Review, I grant to the organiser a nonexclusive, free licence (including the right to grant sub-licences) for the use of photographic reproductions of the work submitted and/or of the work, including in the form of digital files, for purposes: related to the organisation of the International Review of Student Design, its promotion, production of the post-review exhibition and other exhibitions, informing about the activities/achievements of the Review Participants and/or the Academy of Fine Arts and Design in Katowice itself, dissemination of art, promotion and dissemination of culture, in the following fields of exploitation:
a) in terms of recording and reproduction: production by any technique of an unlimited number of copies, including with the use of printing, reprographic, audio-visual, magnetic recording, digital technique;
b) in terms of using in materials prepared by the Academy of Fine Arts and Design in Katowice or by its order, both in traditional form – print – and electronic form, including on the Internet;
c) in terms of disseminating in a different manner: public display, show, reproduction, broadcasting and re-broadcasting, including on the Internet, entry into the computer memory, transmission via a multimedia network, including the Internet and other public sharing in such a way that everyone could have access to them in a place and time chosen by him or her (including the information about the works submitted for AGRAFA).
6) (Each person who decides to submit their application form declares that they had been informed of the fact that their consent to the processing of their image is voluntary but essential for the realisation of the purposes specified in the Review Regulations.) I consent to the placing of my image connected with my participation in the Review on/in the website and social media of the Academy of Fine Arts and Design in Katowice, the Review Facebook page, promotional/information materials referred to in the Review Regulations, both in traditional form – print – and electronic form, including on the Internet, and to its processing for the purposes connected with the organisation of the International Review of Student Design, its promotion, the review exhibition or other exhibitions, information about the activities/achievements of the Review Participants and/or the Academy of Fine Arts and Design in Katowice itself, dissemination of art, and the promotion and dissemination of culture.
7) I declare that I have been informed and accept that during the review exhibition audio-visual and photographic materials may be produced which can be used in information/promotional materials developed by the Academy of Fine Arts and Design in Katowice or by its order and/or the order of an entity specified by the Academy, and made available to the media. These materials can be subject to public display, broadcast, reproduction or public sharing both in traditional form – print – and electronic form, including on the Internet.
8) This declaration includes my consent to the using, disseminating, copying and recording of photographs and recorded materials by the Academy of Fine Arts and Design in Katowice or by its order and/or the order of an entity specified by the Academy.
9) The use/dissemination referred to in this declaration:
a) is not limited in time or place (subject to Clause 3);
b) is free of charge.
10) The Review Participant confirms that they have read and accept the Review Regulations.
Note
1) Academy of Fine Arts and Design in Katowice, ul. Raciborska 37, 40-074 Katowice, is the controller of the personal data processed.
2) You have the right to access, rectify and transfer your personal data.
3) You have the right to limit the processing in case the processing is not stipulated in the Review Regulations, and raise an objection in the event of processing in violation of legal requirements
4) You have the right to withdraw your consent, which is tantamount to resigning from participation in the review.
5) You have the right to receive information about a breach and file a complaint with the supervisory authority if any breach has been identified, and the right to pursue claims associated with the breach.
6) Providing your personal data is voluntary and results from your personal decision to participate in the Review.
7) Your data shall not be processed in an automated manner or profiled.
8) The data shall not be processed for any purposes other than those specified in the Review Regulations and in this statement.
9) The data shall be processed for the period consistent with the purposes specified in the Regulations and in this statement.
10) You have the right to contact the Data Controller:
a) at the address specified in section 1;
b) telephone number: (32) 7587701;
c) e-mail address: rodoasp@asp.katowice.pl;
d) electronically through applications on the website https://www.asp.katowice.pl – privacy policy tab/contact